Document Storage Company Companies NJ New Jersey. Organize and secure your vital files today by making Smart Storage Technologies your NJ document storage company.
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Companies, non-profit organizations, and residential clients have depended on Smart Storage Technologies for the highest quality New Jersey secure document storage service available in the region from any document storage company for almost a decade. Why so much interest in engaging the services of a professional document storage company? One big reason is the increasing scrutiny on the state and federal level of the ways in which company information is being handled: the terms on which sensitive data is archived, accessed, re-filed, and destroyed (once it has outlived its useful life) are, now more than ever, subject to a host of new laws that come barbed with fines and penalties of all kinds for non-compliance. It's also due in large part to threats to information security: corporate espionage, identity theft, and natural disaster can, by putting your important files at risk, spell trouble in a variety of ways for you and the business with which you are affiliated. By making Smart Storage Technologies your document storage company, you're taking a step that will make concerns like these a thing of the past. That's because with Smart Storage Technologies' NJ secure document storage service, we know the laws and how to maintain your files in accordance with them. Few New Jersey document storage companies are fully aware of the many different directions from which information security threats can come:
- Fire and water damage
- Excessive hot and cold temperatures
- Unauthorized access to files
- Data corruption due to improper back-up
- File-loss due to disorganization
- Server offline or server failure
- Computer crashes
- Legal penalties for breach of vault security
And while many NJ document storage companies may be able to provide clients with access to a warehouse, no document storage company shares Smart Storage Technologies' dedication to providing clients with excellent technical support and facility security features:
- State of the art archiving technology
- Professional-grade tracking capacity
- Autonomous sprinkler systems
- Secure steel racking conditions
- Internet inventory access
- SQL Database
- Environmentally friendly disposal practices
- Professionally monitored document storage facility
- Expert operators who have undergone full background checks
- Courteous customer service
Residential clients and small businesses, like large corporations, frequently need supplementary information management services in addition to secure document storage service. The difference between Smart Storage Technologies and other NJ document storage companies has a lot to do with Smart Storage Technologies' status as a full-service data security firm. That's right: we offer clients the full array of data management resources and services all in one place. Take a look at some of our additional services below:
- Once your records and documents have been safely stored in our secure vault, you can easily select a file, have it scanned, and have it sent to the secure location of your choosing via the internet using our document scanning service.
- Don't let your own computers become a liability. Instead, depend on Smart Storage Technologies for all your hard drive destruction service requirements, and make sure none of your sensitive information gets into the wrong hands.
- Smart Storage Technologies' paper shredding service is second to none: ask Smart Storage Technologies' staff to shred your media materials off-site, or schedule onsite shredding services and leave the driving - and the shredding - to us.
Much more than just a NJ document storage company, Smart Storage Technologies allows clients to take full advantage of our commitment to excellence in information management. Among the several advantages of designing a service package that's just right for you is increased protection against entanglement in legal complications due to (even accidental) violation of laws like the following:
- FACTA (The Fair and Accurate Credit Transactions Act) includes provisions for increased accuracy and validity of personal information and regulates information-sharing among corporate affiliates for marketing or other purposes.
- HIPAA (Health Insurance Portability and Accountability Act; 1996) provides new standards for the dissemination of medical information or "Protected Health Information" and regulates the terms of access to databases to ensure data integrity.
- Sarbanes-Oxley Act (also known as the Public Company Accounting Reform and Investor Protection Act; 2002) mandates increased accountability for public companies with regard to internal records management.
- Paperwork Reduction Act calls for compliance with federal legal codes on the privacy, confidentiality, accessibility and security of information, as well as the efficiency of information management.
- Uniform Rules of Evidence and Uniform Photographic Copies of Business and Public Records as Evidence acts both provide specific rules regarding the format, security, and authenticity of electronic documents and files.
With Smart Storage Technologies as your NJ document storage company, you've taken a big step toward helping yourself to all the different kinds of big savings we offer to clients: not only time, but also money, hassle, and office space:
- Time. By letting Smart Storage Technologies bring efficient and effective document storage service to your door, you're helping to boost operational efficiency by reducing wasted time.
- Office Space. Inefficient, old-fashioned filing cabinets cost more than the dollar amount on their price-tag, since they use up tons of office space that it costs you money to rent.
- Headache. Why take the trouble to figure out whether or not your information storage practices comply with the rules when you can entrust the matter to Smart Storage Technologies experts?
- Money. By foregoing investment in the machinery and staffing needed to maintain a compliant in-house document storage service, you stand to save your company money
And there's more. Unlike other NJ document storage companies, Smart Storage Technologies' flexibility and commitment to excellence allow us to specialize in bringing savings like these to organizations, companies, agencies, and firms of every size and shape, including law firms, universities and colleges, health care companies, hospitals, banks, restaurants, automobile dealerships, government agencies, oil and gas industry businesses, shipping companies, trucking companies, casinos, and many others.
Save big and leave the competition behind by making Smart Storage Technologies your document storage company in New Jersey. Call 1-800-622-0188 or submit our free quote form.
Data Security Checklist
The following documents, records, and other media items represent just some of the materials that may contain sensitive information: