Document Storage Company Companies PA Pennsylvania. Organize and secure your vital files today by making Smart Storage Technologies your PA document storage company.
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Now more than ever, finding the right Pennsylvania document storage company ranks as a high priority for non-profit organizations, government agencies, corporations, and residential clients alike. That's due in large part to state and federal regulations that govern the ways in which all kinds of media materials - from receipts, accounting ledgers, executive memoranda, and casino chips to DVDs, CDs, tapes, X-rays, and playing cards are accessed, maintained, retrieved, duplicated, and disposed of. These new laws are themselves a reflection of a business climate in which information management and security is of paramount importance in general. Thanks to the internet, files of all kinds can be used to boost marketing operations, to develop and test hypotheses about customer behavior, or to advance an identity-theft operation. By teaming up with Smart Storage Technologies as your PA document storage company, you gain the peace of mind that comes with knowing that your documents will be maintained in a way that is compliant with the laws and secure from unauthorized access. The security risks to your company's vital data are, after all, manifold:
- Fire and water damage
- Excessive hot and cold temperatures
- Unauthorized access to files
- Data corruption due to improper back-up
- File-loss due to disorganization
- Server offline or server failure
- Computer crashes
- Legal penalties for breach of vault security
Other PA document storage companies may well be able to house your documents, but no document storage company measures up to Smart Storage Technologies in its ability to provide clients with a catalogue of secure document storage service features that are second to none. We've been at this for nearly a decade, so it should come as no surprise that we know what clients of all kinds want from a document storage company:
- State of the art archiving technology
- Professional-grade tracking capacity
- Autonomous sprinkler systems
- Secure steel racking conditions
- Internet inventory access
- SQL Database
- Environmentally friendly disposal practices
- Professionally monitored document storage facility
- Expert operators who have undergone full background checks
- Courteous customer service
It is not unusual for clients small and large to be in need of auxiliary information management services. Fortunately Smart Storage Technologies is more than a PA document storage company. As a full-service data security firm, we are proudly able to offer our clients information management service packages that are uniquely tailored to meet their specific needs. Since information management is a multi-faceted challenge, perhaps you'll want to avail yourself of Smart Storage Technologies' additional service offerings:
- Once your records and documents have been safely stored in our secure vault, you can easily select a file, have it scanned, and have it sent to the secure location of your choosing via the internet using our document scanning service.
- Don't let your own computers become a liability. Instead, depend on Smart Storage Technologies for all your hard drive destruction service requirements, and make sure none of your sensitive information gets into the wrong hands.
- Smart Storage Technologies' paper shredding service is second to none: ask Smart Storage Technologies' staff to shred your media materials off-site, or schedule onsite shredding services and leave the driving - and the shredding - to us.
With its wide array of information management offerings, Smart Storage Technologies offers clients one-stop shopping for all their data security needs. The advantages of engaging several information management services through Smart Storage Technologies are numerous, but one that is worth singling out here is our increased ability to protect you and your company from getting entangled in complicated legal proceedings stemming from the violation of one or more laws like the following:
- FACTA (The Fair and Accurate Credit Transactions Act) includes provisions for increased accuracy and validity of personal information and regulates information-sharing among corporate affiliates for marketing or other purposes.
- HIPAA (Health Insurance Portability and Accountability Act; 1996) provides new standards for the dissemination of medical information or "Protected Health Information" and regulates the terms of access to databases to ensure data integrity.
- Sarbanes-Oxley Act (also known as the Public Company Accounting Reform and Investor Protection Act; 2002) mandates increased accountability for public companies with regard to internal records management.
- Paperwork Reduction Act calls for compliance with federal legal codes on the privacy, confidentiality, accessibility and security of information, as well as the efficiency of information management.
- Uniform Rules of Evidence and Uniform Photographic Copies of Business and Public Records as Evidence acts both provide specific rules regarding the format, security, and authenticity of electronic documents and files.
By making Smart Storage Technologies your PA document storage company, you are in essence helping yourself and your business to lots of savings. Not only money, but also time, worry, office space, and the environment to boot. You save in so many ways, it would seem boastful to list them, but here we'll name just a few:
- Time. By letting Smart Storage Technologies bring efficient and effective document storage service to your door, you're helping to boost operational efficiency by reducing wasted time.
- Office Space. Inefficient, old-fashioned filing cabinets cost more than the dollar amount on their price-tag, since they use up tons of office space that it costs you money to rent.
- Headache. Why take the trouble to figure out whether or not your information storage practices comply with the rules when you can entrust the matter to Smart Storage Technologies experts?
- Money. By foregoing investment in the machinery and staffing needed to maintain a compliant in-house document storage service, you stand to save your company money
And best of all, unlike other PA document storage companies, Smart Storage Technologies specializes in delivering these kinds of big savings to companies, organizations, and firms of every shape and size, including colleges and universities, law firms, hospitals, financial services institutions, health care companies, auto dealerships, restaurants, trade service professionals, government agencies, non-profit organizations and charities, museums, oil and gas industry businesses, utility companies, casinos, shipping companies, and many others.
Let Smart Storage Technologies help your company to make serious gains in security and efficiency. To make us your document storage company in Pennsylvania, call Smart Storage Technologies at 1-800-622-0188 today, or take a moment to fill out and submit our free quote form.
Data Security Checklist
The following documents, records, and other media items represent just some of the materials that may contain sensitive information: